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The Hazard Register provides the facility to keep a register of hazards associated with all of an organisation’s locations. Through early identification of hazards, incidents can be prevented providing significant tangible and intangible benefits to an organisation in their management of OH&S.
The Hazard Register provides a simple interface designed to allow any user to quickly and simply identify a circumstance that could lead to loss. By identifying hazards proactively before they result in injury or loss organisations can improve their safety performance.
To reduce data entry requirements the Hazard Register allows Hazards identified in one location to be copied to multiple locations for risk assessment.
Each hazard exists through a period of time allowing an organisation to review potential risks by location at any given point in time.
For each hazard an ID mechanism is selected to provide a positive performance indicator of defining the ratio of proactively identified hazards. Organisations can define which Hazard ID Mechanism (Safety Audits, Employee Observations, etc…) best suits their purpose.
A Hazard Agency is selected from a hierarchical pull down list, allowing the identification of the hazards that are most prominent in an organisation, to initiate targeted proactive safety initiatives e.g. Audits and Inspections.
A physical location from an existing hierarchy assigned to the organisational structure can be selected to create accountability for safety and permit system generated notifications and reminders to specific people, positions, or distribution lists.
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Once a hazard or incident has been identified in SafetySuite the accountable person will create an investigation record to signal that they have taken responsibility for its resolution. This could take the form of a simple risk assessment for low ranking circumstances or the recording of outcomes of a full investigation.
The time period of the investigation is identified, allowing for the analysis of time between identification and assessment.
The Risk Assessment function caters for any risk assessment model an organisation may use, incorporating as many criteria, unique scales, and algorithms for determination of risk ranking as an organisation wishes to define.
The investigation provides the opportunity to relate an incident to the hazards that contributed to its occurrence, as well as the selection of one or more contributing factors defined from a customisable list. This allows for the identification of the most prominent conditions in an organisation to target using proactive safety initiatives.
The Notifications functionality can be triggered by customer specific IPS parameters, which is a customer defined piece of information recorded against an IPS Object.
SafetySuite records the people involved in the investigation, to identify experienced resources for future similar investigations.
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Specific actions are allocated to individuals with due and completed dates stored for activity reporting. Task Management Reports can also be produced listing tasks and associated dates.
Specific actions can be defined as a result of an investigation. Each action is allocated to a specific person with clearly defined start date, due dates, and review dates.
Each specific action is assigned an Action Type to allow organisations to differentiate between corrective actions and preventative measures, or define where an action sits in the hierarchy of controls.
During the execution of an action management facilities are available to record an action’s status and percentage complete. Upon completion of an action the actual date of completion is recorded providing an audit trail.
Because there is clear continuity from Hazards and Incidents to Investigations to Actions each concept is clearly coded against organisationally relevant values. SafetySuite can be very effective in analysing an organisations health and determining the activities that will yield the greatest benefits.
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Incident recording allows an organisation to capture of all the incident details, including injury involvement, process-loss, property loss and environmental impact. The time between the recording of the incident and the investigation is identified allowing analysis of the time between identification and risk-assessment.
Additional details such as emergency services, witnesses, detailed notes, and injured people are recorded. All injury related details are accessible from the incident for one or more injured persons.
IPS’s External Person functionality records all external person involvement against incidents, with the ability to create/record injuries for external people. External Person functionality covers persons who may be injured, witnesses, and investigators or other persons involved in IPS processes.
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Information relating to an incident can be received at different points in time. When recording the injury details of an incident users can select a previously entered injury or create one directly from the incident. Authorised users can easily browse through an individual’s injury records to see if an injury is recurring or analyse trends. Injury details are used in all three SafetySuite elements to varying degrees.
In IPS, injury details such as injury type, injury classification, body part, injury mechanisms, and agencies are recorded for statistical analysis.
In RCM, tools are available to track medical certificates and absences. A notes facility is available to organise each type of interaction associated with the management of an injury.
In CMS, corporate code sets based on the NOHSC codes are mapped to each jurisdiction’s values to allow for legislative compliance without compromising corporate analysis.
Automated Injury Classification functionality tracks injury involvement based on the injured persons associated with the incident. For example if an injured person received a medical certificate indicating treatment the injury is automatically upgraded to a Medically treated injury which then upgrades the incident.
